Executive Assistant

San Pedro Sula, Cortes, Honduras

Full Time

Mid Level

Job Title: Executive Assistant
Job Type: Full-Time

Job Summary
The Executive Assistant provides high-level administrative support to the owner, ensuring efficient operations and effective time management. The role involves handling confidential information, managing schedules, coordinating meetings, and acting as a key liaison between the executive and internal/external stakeholders.

Key Responsibilities

Administrative Support

Manage the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
Draft, edit, and proofread correspondence, reports, and presentations.
Handle incoming and outgoing communications, including emails, calls, and letters.
Maintain organized records, files, and documentation.

Meeting Coordination

Plan and organize meetings, including preparing agendas, taking minutes, and following up on action items.
Coordinate with internal teams and external partners to ensure smooth communication and event logistics.

Expense Management

Prepare expense reports and monitor budgets for executive activities.

Stakeholder Liaison

Serve as the primary point of contact between the executive and other departments or external parties.
Build and maintain positive relationships with key stakeholders.

Qualifications

Education

Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Skills & Competencies

Exceptional organizational and time-management skills.
Strong verbal and written communication abilities.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Ability to handle sensitive and confidential information with discretion.
Strong problem-solving and decision-making skills.
Ability to work independently and manage multiple tasks simultaneously.

Personal Attributes

Professional demeanor and strong interpersonal skills.
High level of attention to detail and accuracy.
Proactive and adaptable with a positive attitude.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

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This is an On-Site position. Are you able to work in our office at Edificio Nuevos Horizontes, San Pedro Sula?*

Do you have experience managing executive calendars, scheduling appointments, and organizing travel?*

Have you ever coordinated meetings, prepared agendas, and taken meeting minutes?*

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