Executive Administrative Assistant

San Pedro Sula, Cortes, Honduras

Full Time

Mid Level

Job Tittle: Executive Administrative Assistant
Job Type: Full-Time

Job Description
Position Overview:
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team. The ideal candidate will play a vital role in supporting daily operations, ensuring efficiency, and delivering exceptional service to clients and team members.

Key Responsibilities:

Administrative Support:
- Manage daily administrative tasks, including answering phones, scheduling appointments, and maintaining office supplies.
- Prepare, review, and distribute correspondence, memos, and reports.
- Handle data entry and maintain accurate client records in agency management systems.
Customer Service:
- Greet clients over the phone, addressing inquiries with professionalism and courtesy.
- Assist in processing client requests such as policy changes, billing questions, and claims status updates.
Operational Assistance:
- Support insurance agents with policy documentation, quotes, and follow-ups.
- Coordinate and track renewals to ensure timely communication with clients.
- Manage filing systems (physical and digital) to maintain compliance with industry regulations.
Team Collaboration:
- Facilitate internal meetings by preparing agendas, taking minutes, and ensuring follow-up on action items.
- Work closely with other team members to maintain a smooth workflow and a positive office environment.

Qualifications:

Experience:
- 2+ years of administrative or office support experience, preferably in the insurance industry.
Skills:
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe.
- Excellent written and verbal communication skills English and Spanish.
Attributes:
- High attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Positive attitude and customer-service mindset.

Education:

High school diploma or equivalent required.
Associate degree or additional certification in office administration or a related field is a plus.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

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This is an On-Site position. Are you able to work in our office at Edificio Nuevos Horizontes, San Pedro Sula?*

Do you have experience managing executive calendars, scheduling appointments, and organizing travel?*

Have you ever coordinated meetings, prepared agendas, and taken meeting minutes?*

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