Project Operations Coordinator
San Pedro Sula, Cortes, Honduras
Full Time
Experienced
*When you submit your resume, please make sure it is uploaded in English.
ROLE SUMMARY
The Project Operations Coordinator is the operational command center of company projects.
You are the person who keeps all parts aligned between:
You will lead internal project meetings, follow up on every action item, manage schedules and deliveries, organize project folders, qualify vendors, generate work orders, and ensure the field has what it needs to build. This is not a typical admin job, it is a high-responsibility, high-initiative operations role in a construction environment.
KEY RESPONSIBILITIES
1. Project Coordination & Communication
Must-Have
Within 3 months, you should:
INSOCO VALUES FOR THIS ROLE
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
ROLE SUMMARY
The Project Operations Coordinator is the operational command center of company projects.
You are the person who keeps all parts aligned between:
- Field superintendents
- Subcontractors & vendors
- Internal leadership
- Accounting & compliance
- Digital systems (Smartsheet, Monday, Google Drive)
You will lead internal project meetings, follow up on every action item, manage schedules and deliveries, organize project folders, qualify vendors, generate work orders, and ensure the field has what it needs to build. This is not a typical admin job, it is a high-responsibility, high-initiative operations role in a construction environment.
KEY RESPONSIBILITIES
1. Project Coordination & Communication
- Run weekly internal project meetings and produce clear action item summaries.
- Maintain daily communication with subcontractors, vendors, inspectors, and field staff.
- Schedule mobilizations, deliveries, inspections, and subcontractor start dates.
- Follow up relentlessly until tasks are completed.
- Support the CEO and Project Director with project updates and risk alerts.
- Maintain all project trackers, schedules, submittal logs, and procurement logs.
- Keep all Google Drive project folders organized, clean, and up to date.
- Update status boards, punch lists, and priority dashboards regularly.
- Assist in building automation, templates, and checklists for repeatable workflows.
- Track all equipment and material orders from quote → PO → delivery.
- Call national vendors in English to coordinate lead times and shipment updates.
- Assist with subcontractor onboarding and qualification (COIs, licensing, W9s).
- Communicate directly with Victoria for PO numbers, invoices, and compliance.
- Prepare work orders, purchase orders, and subcontractor work authorizations.
- Gather field updates, daily photos, and status reports from superintendents.
- Ensure field teams have correct drawings, files, and instructions.
- Track change order requests and gather the details needed for pricing.
- Coordinate solutions to field issues by routing tasks to the right subs/vendors.
- Maintain a real-time understanding of what is happening onsite.
- Assist with vendor bidding, quote collection, and scope alignment.
- Manage the early-stage organizational setup of new projects:
- Folder structure
- Subcontractor list
- Project schedule
- Vendor list
- Compliance tracking
- Assist in building Smartsheet or Monday project templates.
Must-Have
- Fluent Spanish + Advanced English (comfortable calling US-based vendors).
- Experience coordinating projects in construction, engineering, manufacturing, or a similar field.
- Strong familiarity with Smartsheet, Monday.com, ClickUp, Asana, or other PM tools.
- Excellent written and verbal communication.
- Obsessed with organization, follow-up, and documentation accuracy.
- Able to manage multiple projects and deadlines simultaneously.
- Ability to work independently, proactively, and with disciplined time management.
- Ability to read construction drawings (basic proficiency).
- Experience with purchase orders, work orders, or subcontractor documentation.
- Familiarity with Google Drive management, naming conventions, and documentation control.
- Experience supporting PMs or superintendents in construction operations.
- Basic spreadsheet/report creation (Google Sheets or Excel).
- Talent for improving systems, workflows, and automation.
Within 3 months, you should:
- Run internal project meetings independently.
- Keep all trackers updated without reminders.
- Maintain full visibility of deliveries, orders, and scheduling.
- Maintain clean, standardized project folders for every job.
- Become the main follow-up point for subs and vendors.
- Reduce delays by anticipating issues before they happen.
- Keep Victoria fully aligned on invoices, documentation, and vendor compliance.
- Support the field with drawings, info, and rapid communication.
INSOCO VALUES FOR THIS ROLE
- Extreme Ownership – You take responsibility and follow through 100%.
- Speed + Precision – Fast execution without sacrificing quality.
- Clarity in Communication – Direct, organized, proactive updates.
- High Standards – You care about excellence in details.
- Solution-Driven – No excuses. Only results.
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
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