Executive Assistant
San Pedro Sula, Cortes, Honduras
Full Time
Mid Level
Position Summary
We are seeking a highly organized, dependable, and motivated Executive Assistant to support the Chief Operating Officer in a fast-paced business environment. This is an excellent opportunity for someone who is eager to learn, grow, and gain exposure to how a multi-entity business operates behind the scenes.This role will help keep priorities organized, support day-to-day communication, assist with scheduling and follow-up, and help ensure important tasks stay on track. The right person is detail-oriented, proactive, comfortable with change, tech-savvy, and able to communicate professionally in both English and Spanish.
Key Responsibilities
• Support the Chief Operating Officer with day-to-day administrative and coordination tasks.• Monitor and organize email communications, flag urgent items, and help with inbox triage.
• Assist with calendar scheduling, meeting coordination, and reminders.
• Track action items, deadlines, and follow-up tasks across departments.
• Help maintain weekly priorities, goals, and Rocks by updating trackers and following up on open items.
• Coordinate travel arrangements and itinerary details as needed.
• Prepare meeting notes, organize next steps, and help keep projects moving.
• Assist with spreadsheets, shared documents, research, document drafting, and general administrative support.
• Maintain confidentiality and handle sensitive business information professionally.
What Success Looks Like
• Priorities are better organized and easier to track.• Emails, scheduling, and follow-up are handled consistently and professionally.
• Tasks and deadlines are documented and less likely to slip through the cracks.
• The Chief Operating Officer has reliable day-to-day support.
• The business gains a strong team member who grows into the role over time.
Qualifications
• 1-3 years of administrative, coordinator, assistant, or office support experience preferred.
• Strong written and verbal communication skills in English and Spanish; bilingual written and verbal communication is required.
• Comfort with AI tools and a willingness to learn and adapt quickly; an open-minded, tech-forward approach is important in this role.
• Strong organizational skills and attention to detail.
• Comfortable working in a fast-paced environment with changing priorities.
• Proficient with Google Workspace, Microsoft Office, spreadsheets, and common workplace technology.
• Able to manage multiple tasks and follow through reliably.
• Professional, resourceful, and eager to learn.
• Experience supporting a manager, team lead, or business owner is a plus.
• Familiarity with EOS-style goal tracking or task management tools is a plus, but not required.
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
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