Accounts Receivable & Insurance Compliance Specialist
San Pedro Sula, Cortes, Honduras
Full Time
Experienced
Job Title: Accounts Receivable & Insurance Compliance Specialist
Position Summary
We are seeking a highly detail-oriented Accounts Receivable & Insurance Compliance Specialist to manage customer receivables, billing follow-up, and insurance/compliance documentation across active projects. This role is responsible for making sure invoices are issued accurately and collected on time while also ensuring that required insurance documents, subcontractor compliance items, and customer-specific billing requirements are fully tracked and maintained.
This position is ideal for someone with a strong accounting background, a process-driven mindset, and the ability to manage a high volume of documentation with precision. Detailed documentation, billing discipline, and strong coordination with project teams and subcontractors are critical to successful project execution.
Key Responsibilities
This role reports to the Controller / Finance Manager and works closely with Project Management, Operations, and subcontractors.
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
Position Summary
We are seeking a highly detail-oriented Accounts Receivable & Insurance Compliance Specialist to manage customer receivables, billing follow-up, and insurance/compliance documentation across active projects. This role is responsible for making sure invoices are issued accurately and collected on time while also ensuring that required insurance documents, subcontractor compliance items, and customer-specific billing requirements are fully tracked and maintained.
This position is ideal for someone with a strong accounting background, a process-driven mindset, and the ability to manage a high volume of documentation with precision. Detailed documentation, billing discipline, and strong coordination with project teams and subcontractors are critical to successful project execution.
Key Responsibilities
- Generate and submit customer invoices accurately and on time based on contract terms, milestones, approved change orders, and project progress
- Monitor accounts receivable aging and lead collection follow-up with customers in a professional and persistent manner
- Maintain accurate records of invoices, payment applications, lien waivers, backup documents, and collection activity
- Track customer billing requirements, including portal submissions, vendor onboarding items, insurance requirements, and compliance documentation
- Manage certificates of insurance, endorsements, and other required insurance documents for both customers and subcontractors
- Verify that subcontractors have current and compliant insurance coverage before payment processing or project participation
- Maintain a compliance calendar for expiring certificates, endorsements, renewals, and customer-specific insurance obligations
- Coordinate with project managers, operations, and subcontractors to obtain missing documents needed for billing, collections, and project compliance
- Review subcontractor invoices and supporting documentation for compliance prior to approval or release of payment
- Support contract administration tasks related to billing terms, insurance requirements, and project closeout documentation
- Identify billing delays, documentation gaps, or compliance risks early and escalate them appropriately
- Prepare weekly AR and compliance status reports for leadership, including aging, overdue balances, missing insurance items, and collection notes
- Maintain organized electronic records with a high standard of accuracy, traceability, and accountability
- 3+ years of experience in accounts receivable, collections, construction accounting, project accounting, or similar finance/admin role
- Strong understanding of AR processes, invoicing, collections, reconciliations, and documentation controls
- Experience reviewing and managing certificates of insurance and subcontractor compliance documents
- Strong accounting foundation and comfort working with numbers, payment tracking, and audit-ready records
- Extremely high attention to detail and strong follow-through
- Ability to manage multiple jobs, deadlines, and document requirements at once
- Strong written and verbal communication skills
- Proficiency in Excel and accounting / ERP systems
- Ability to work closely with project managers, customers, and subcontractors in a fast-paced environment
- Experience in construction, low-voltage, fire alarm, telecom, or specialty subcontracting environments
- Experience with AIA billing, progress billing, waivers, and customer compliance portals
- Familiarity with WIP reporting, project closeout documentation, and subcontractor onboarding
- Experience supporting insurance tracking for customer contracts and subcontract agreements
- Naturally organized and highly meticulous
- Enjoys keeping records clean, complete, and up to date
- Comfortable holding others accountable for missing documents and overdue payments
- Understands that small paperwork errors can create major delays in billing and project execution
- Able to balance accounting discipline with practical coordination across operations and project teams
- Invoices go out accurately and on time
- AR aging stays tightly managed
- Customer and subcontractor insurance files are current and complete
- Missing documentation is identified early, not after it becomes a problem
- Leadership has clear visibility into receivables, compliance status, and risk areas
This role reports to the Controller / Finance Manager and works closely with Project Management, Operations, and subcontractors.
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
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