Job Title: Closing Scheduler / Mobile & RON Signing Coordinator

Position Overview:
We are seeking a highly organized and detail-oriented Closing Scheduler / Mobile & RON Signing Coordinator to join our team. This role is responsible for coordinating and managing the full lifecycle of notary signings, ensuring each closing is completed accurately, efficiently, and on time. The ideal candidate thrives in a fast-paced environment, communicates clearly, and can manage multiple orders simultaneously while maintaining a high level of professionalism.

What We Schedule
• Mobile in-person closings nationwide
• RON (Remote Online Notarizations)

Key Responsibilities
• Create orders for Title Companies, Attorneys, and individual clients
• Assign closings to qualified Mobile & RON notaries
• Communicate clear and detailed instructions to notaries
• Follow up with notaries to ensure signers are prepared and informed
• Answer notary questions and resolve issues promptly
• Monitor signing progress from assignment through completion
• Keep clients informed with timely status updates
• Ensure completed documents (scanbacks) are returned accurately and on time
• Review scanbacks and coordinate corrections when needed
• Manage document corrections and communicate with all parties involved
• Close out completed orders and confirm all requirements are met

Systems & Tools
• Scheduling Platforms: Qualia & Signing Order
• Email & Communication: Gmail & Nextiva
• Order Management: Google Sheets

Qualifications
• Strong organizational and time management skills
• Ability to handle multiple tasks and prioritize effectively
• Excellent written and verbal communication skills in English
• Attention to detail and problem-solving abilities
• Ability to work in a fast-paced, deadline-driven environment
• Experience in real estate closings, notary services, or title industry preferred (but not required)

Key Skills for Success
• Proactive communication
• Strong follow-up habits
• Accuracy and attention to detail
• Ability to remain calm under pressure
• Team collaboration and accountability
 

While performing the duties of this job, the employee will frequently move within the location; sit for extended periods; use a computer; engage in verbal communication; read and write; concentrate on tasks; reason and analyze information; and perform calculations.

Note:  This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s).  Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.   

No Third Party Agencies or Submissions Will Be Accepted.   

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP   

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.