Executive Assistant

San Pedro Sula, Cortes, Honduras

Full Time

Experienced

Executive Assistant

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership, including the National Director of Program Implementation and Support and other executive staff. This role is critical to ensuring efficient operations and supporting the overall success of the organization.

Key Responsibilities

Perform clerical and administrative tasks, including drafting letters, memos, reports, and other documents for senior leadership.
Arrange travel, accommodations, and itineraries for executives.
Receive and review incoming communications on behalf of senior staff; determine priority, summarize content, and distribute information as appropriate.
Maintain and manage executive calendars, appointments, and meeting schedules.
Prepare reports by collecting, analyzing, and organizing data.
Assist executives with presentations, meeting agendas, and preparation materials.
Provide administrative support to Program Coordinators as needed.

Required Skills and Abilities

Excellent verbal and written communication skills English and Spanish.
Strong organizational skills with exceptional attention to detail.
Proven time management skills with the ability to meet deadlines.
Ability to function effectively in a fast-paced and occasionally high-pressure environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with the ability to learn new or updated software.
Experience using Artificial Intelligence tools to streamline administrative and operational processes.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

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This is an On-Site position. Are you able to work in our office at Edificio Nuevos Horizontes, San Pedro Sula?*

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Do you have at least one year of experience in administrative support, customer service, or project coordination?*

Are you comfortable working in a fast-paced environment and handling multiple tasks simultaneously?*

Are you proficient in using CRM software and Microsoft Office tools (e.g., Outlook, Excel, Word)?*

Can you describe a time when you successfully managed multiple tasks or projects at once? How did you stay organized and meet deadlines?*

What’s one way you’ve used technology or automation to save time or improve a process in a past role?*

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